2017 Arctic Mid-Latitude Workshop - Logistics

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Schedule

Wednesday, February 1
08:00 – 17:00 Meeting

Thursday, February 2
08:00 – 17:00 Meeting
16:00 - 20:00 Evening lecture and reception

Friday, February 3
08:00 – 12:00 Meeting
12:00 – 15:00 (optional writing session)

 

Deadlines

Abstract/Applications closed September 7

Meeting Venue

All sessions will take place in the Georgetown University Conference Center.   Plenary sessions will be in Salon H.

Accommodations & Reservations

A block of rooms has been reserved at the Georgetown University Hotel and Conference Center – 3800 Reservoir Road, Washington, DC 20057

The rate is $179 + 14.5% tax per night for January 31, February 1 & February 2

Shoulder night rates are as follows:

January 28th - $129 + 14.5% tax

January 29th - $129 +14.5% tax

February 3rd - $259 +14.5% tax

February 4th - $259 +14.5 % tax

February 5th - $169 +14.5 % tax

Reservations: 1-800-902-1606 or 202-687-3200

Link to online reservations: http://bookings.ihotelier.com/bookings.jsp?groupID=1625226&hotelID=15410 

Reserve your room by Monday, January 2, 2017 to guarantee the conference rate. 

Please note, shoulder night may not be available through online booking. Please call the hotel or contact Jill (reisdorf@ucar.edu) if you have trouble booking your room.

Mention US CLIVAR Arctic Mid-Latitude to alert the reservations staff that you are with our group.

Check in: 4:00 PM

Check out: 11:00 AM

Getting There

You may fly into either the Dulles (IAD) Airport or Reagan National (DCA) Airport.

Take the metro from DCA to the Rosslyn or DuPont Circle Metro stop and then pick up the Georgetown University Transportation Shuttle (see weblink below for more details).

Local Driving Walking Directions & Public Transportation Information

Information on Georgetown University Shuttle offering free transportation from nearby Metro stops and other locations. This service is available to non-students and no special ID is required.

Technology

Complimentary wifi will be available both at the hotel and in the conference center.

Posters

Lightning Talks

The purpose of a Lightning Talk is two-fold: 1) expose everyone at the meeting to as many ideas and new research as possible, and 2) give attendees a chance to note which posters/presenters they would like to follow up with later.

What is a Lightning Talk? 
These are 1 minute - 1 slide mini-presentations about your poster. You will have only enough time to distil your research into its very essence and point out a major finding that is enticing for others to learn more. We recommend that you check out this nice essay with advice on this type of presentation. 

Logistics for the Lightning Talks
All slides will be compiled into a single presentation that will automatically advance to the next speaker’s slide at the end of the allotted time. A single PowerPoint slide (standard dimensions of 4:3) must be sent to Kristan Uhlenbrock by January 28 (kuhlenbrock@uclivar.org). No not include any animations or special features in the slide. Label your slide as the following: Lastname-Firstname-Arctic. 

Online Poster Gallery

All poster presentations will be offered the opportunity to showcase their poster in an online gallery. Once we have the majority of posters uploaded (in a PDF format), we will create a "Poster Gallery" that will look similar to a recent workshop (see here). Posters should be uploaded online at least one week prior to the start of the workshop--deadline is January 25, 2017. This will give attendees the opportunity to view your poster in advance, which will: a) help with the workshop discussions and b) allow people more time to view posters and be prepared with questions during the actual poster events. Details about how to upload will be sent in an email to confirmed poster presenters. 

Poster Dimensions

Each presenter will have one whole side of a standard 4 ft vertical x 8 ft horizontal (121 cm x 243 cm) poster panel. We recommend creating a poster that is at least 3 ft vertical x 5 ft horizontal (91 cm x 152 cm).