Societally-Relevant Multi-Year Climate Predictions Workshop Logistics
Meeting Venue
The workshop will take place at the Embassy Suites in Boulder, CO and virtually.
Lodging
Embassy Suites by Hilton Boulder
2601 Canyon Boulevard
Boulder, CO 80302
T: +1 303-443-2600
Rate: $149 + 12.48% tax per night
Parking: $15 per night
Getting There
Denver International Airport is a 40 - 45 minute drive to Boulder.
UBER/Lyft trips from the airport to Boulder are approximately $70.00
Other Ground Transportation Information
Technology
Complimentary wi-fi will be available in the meeting spaces.
Posters
The closest printer is FedEx Office, Print & Ship Center - Boulder. You are responsible for printing your own poster.
In-person poster boards will be 6 feet wide by 4 feet tall.
In addition to your onsite presentation, posters will be displayed in a virtual poster gallery made available starting March 27 (see here for example).
Health Protocols
Your health and safety are of priority concern. In order to help ensure a safe environment for in-person participants, we will be undertaking the following measures:
- Setting up a COVID vaccination verification for in-person participants
- Ensuring that hotel staff entering the meeting space are fully vaccinated
- Providing masks and hand sanitizer to all in-person participants
- Requiring participants to wear masks while in meeting spaces (other than designated spaces during meals/breaks)
- Offering designated spaces for taking meals/breaks to accommodate different comfort levels of congregating and consuming while unmasked
All participants should monitor their own health status each morning before the meeting as well as during the meeting. Should you not feel well, please remain in/return to your hotel room (or if local, stay/return home) and join the meeting virtually when you are able. On-site testing and testing kits will not be provided. If you experience symptoms associated with COVID-19, consider taking a self-test (that you have brought) and/or visiting a nearby testing site. Anyone testing positive should refrain from re-entering the meeting space for the duration of the meeting and follow CDC guidance regarding care, isolating, and contact tracing.
We encourage everyone to view the latest COVID trend and forecast for Boulder County, Colorado.
Virtual Participation
We will be using Cisco Webex to host the Summit for virtual participants. You can access the meeting using the application or web version. We recommend downloading the application to access all its features and for the smoothest interface.
The meeting URL (for all 3 days and breakouts) and instructions to join the plenary and Panel breakout sessions will be shared to all participants via email on Friday, March 25.
Visa Invitation Letters
For international attendees who require an invitation letter to attend the workshop, please contact the Project Office, uscpo@usclivar.org, to make a formal request.